# Board minutes 2016-11-11

## Attendees
* Jim Perrin
* Fabian Arrotin
* Johnny Hughes
* Mike McLean
* Ralph Angenendt
* Tru Huynh
* Karsten Wade
* Karanbir Singh

##Quorum achieved.

## Agenda & notes

### Budget
#### Do we want to have the Board manage part of the budget from OSAS/RH?
Yes, on a year-over-year evolution of how things are managed.
It’s RH money run on behalf of ...
#### What do we want to make public?
Spending for community travel
Swag & support provided out to community events directly
Constraints on paying people back
First year -- PayPal only, receipts require
Budget limit per number of people, e.g. $150 for 50 people, etc.
SIGs
Community SIG leads …
Cover up to $X of travel
May cover some of RH expenses …
Talk to management
Cover up to $X of travel
What is the definition of community in this context?
Contributors from a vendor are still a community, but their employer should see the value of sending that person.
Contributors from a project sponsored/run by a foundation should be able to find a way of sending a person.
Contributors on own time & dime, should find a way to sponsor and support from project as much as possible.
#### Process
Need a write-up.
Three people with at least one Board member to oversee budget management, can do in Year One.
Dollar amount to take to the Board for approval.
Spending for all vendors coming in managed by the finance committee.
Follows the same process.
Year one - all run by Board for initial trial
All should have a title in the project based on an existing chain of trust.
Year two - look for people interested in helping
#### Getting outside funding
Need a relationship with an open source program office.
Run it on behalf of -- they spend at our direction.
No pay to play … need to trust the community as to what we want to spend.
Build trust in initial year …
Community fund …
E.g. CPanel wants to give $10K to sponsor people to their conference.
Use the same process for decisions as for spending direct money.
Transparency of multiple supporters shows diversity.
#### Equipment budget
Solve problems the Board identifies
E.g. signing for SIGs
Strategic and tactical 
Oversight of the Infra Team …


Putting an annual plan together
Keep a 10% slush to cover all of above


#### Credit Suisse
Sponsoring millions in EOL hardware for suitable charities and non-profits
Sep 2017 is first set of kit coming available
Get CentOS running on the laptops given away
How should CentOS Project be involved?
Can we use any of that hardware?
#### Actions
Full process write-up.
Define what community means in this context.
Process to be public.
By 1 March.
Pick the finance committee.
### Advisory capacity (Board)
Getting advice from:
Representative of each Team about running the Project.
From a specific user / audience?
Who are using CentOS, maybe we can help make things better for them, then we get a voice into that community.
Senior enough to have influence in that group and able to represent.
What can they do?
Come from existing contributors
Provide wider perspective
What does it mean to be on the Advisory Board?
Provide advice to the executive leadership
Examples
Linux Foundation groups have an exec board, then a technical committee and community committee to advise.
Proposal:
Pick two areas, e.g.:
VoIP
High Energy Physics
Identify four people in each area
Arrange a monthly communication channel with those people and an identified CentOS person, with Board members involved.
Ask Leslie Hawthorn to facilitate and manage the process.
Each Board member identifies two areas of personal interest
Two Board members research the areas to find people to be recommended
Advisory Board is not a for-life thing, some privilege to be there
Articulate the process publicly
### Metrics for SIGs
### Infra SIG & Fabian as Chair