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Board minutes 2016-11-11


  • Jim Perrin
  • Fabian Arrotin
  • Johnny Hughes
  • Mike McLean
  • Ralph Angenendt
  • Tru Huynh
  • Karsten Wade
  • Karanbir Singh

Quorum achieved.

Agenda & notes


Do we want to have the Board manage part of the budget from OSAS/RH?

  • Yes, on a year-over-year evolution of how things are managed.
  • It’s RH money run on behalf of ...

What do we want to make public?

  • Spending for community travel
  • Swag & support provided out to community events directly
  • Constraints on paying people back
  • First year -- PayPal only, receipts require
  • Budget limit per number of people, e.g. $150 for 50 people, etc.
  • SIGs
    • Community SIG leads …
    • Cover up to $X of travel
    • May cover some of RH expenses …
    • Talk to management
    • Cover up to $X of travel
  • What is the definition of community in this context?
    • Contributors from a vendor are still a community, but their employer should see the value of sending that person.
    • Contributors from a project sponsored/run by a foundation should be able to find a way of sending a person.
    • Contributors on own time & dime, should find a way to sponsor and support from project as much as possible.


  • Need a write-up.
  • Three people with at least one Board member to oversee budget management, can do in Year One.
  • Dollar amount to take to the Board for approval.
  • Spending for all vendors coming in managed by the finance committee.
  • Follows the same process.
  • Year one - all run by Board for initial trial
  • All should have a title in the project based on an existing chain of trust.
  • Year two - look for people interested in helping

Getting outside funding

  • Need a relationship with an open source program office.
  • Run it on behalf of -- they spend at our direction.
  • No pay to play … need to trust the community as to what we want to spend.
  • Build trust in initial year …
  • Community fund …
    • E.g. CPanel wants to give $10K to sponsor people to their conference.
    • Use the same process for decisions as for spending direct money.
    • Transparency of multiple supporters shows diversity.

Equipment budget

  • Solve problems the Board identifies
    • E.g. signing for SIGs
    • Strategic and tactical
  • Oversight of the Infra Team …

  • Putting an annual plan together

  • Keep a 10% slush to cover all of above

Credit Suisse

  • Sponsoring millions in EOL hardware for suitable charities and non-profits
  • Sep 2017 is first set of kit coming available
  • Get CentOS running on the laptops given away
  • How should CentOS Project be involved?
  • Can we use any of that hardware?


  • Full process write-up.
    • Define what community means in this context.
    • Process to be public.
    • By 1 March.
  • Pick the finance committee.

Advisory capacity (Board)

  • Getting advice from:
    • Representative of each Team about running the Project.
    • From a specific user / audience?
    • Who are using CentOS, maybe we can help make things better for them, then we get a voice into that community.
    • Senior enough to have influence in that group and able to represent.
  • What can they do?
    • Come from existing contributors
    • Provide wider perspective
  • What does it mean to be on the Advisory Board?
    • Provide advice to the executive leadership
    • Examples
      • Linux Foundation groups have an exec board, then a technical committee and community committee to advise.
  • Proposal:
    • Pick two areas, e.g.:
      • VoIP
      • High Energy Physics
    • Identify four people in each area
    • Arrange a monthly communication channel with those people and an identified CentOS person, with Board members involved.
    • Ask Leslie Hawthorn to facilitate and manage the process.
    • Each Board member identifies two areas of personal interest
    • Two Board members research the areas to find people to be recommended
    • Advisory Board is not a for-life thing, some privilege to be there
    • Articulate the process publicly

Metrics for SIGs

Infra SIG & Fabian as Chair