# Board minutes 2016-11-11

## Attendees

* Jim Perrin

* Fabian Arrotin

* Johnny Hughes

* Mike McLean

* Ralph Angenendt

* Tru Huynh

* Karsten Wade

* Karanbir Singh

##Quorum achieved.

## Agenda & notes

### Budget

#### Do we want to have the Board manage part of the budget from OSAS/RH?

* Yes, on a year-over-year evolution of how things are managed.

* It’s RH money run on behalf of ...

#### What do we want to make public?

* Spending for community travel

* Swag & support provided out to community events directly

* Constraints on paying people back

* First year -- PayPal only, receipts require

* Budget limit per number of people, e.g. $150 for 50 people, etc.

* SIGs

    * Community SIG leads …

    * Cover up to $X of travel

    * May cover some of RH expenses …

    * Talk to management

    * Cover up to $X of travel

* What is the definition of community in this context?

    * Contributors from a vendor are still a community, but their employer should see the value of sending that person.

    * Contributors from a project sponsored/run by a foundation should be able to find a way of sending a person.

    * Contributors on own time & dime, should find a way to sponsor and support from project as much as possible.

#### Process

* Need a write-up.

* Three people with at least one Board member to oversee budget management, can do in Year One.

* Dollar amount to take to the Board for approval.

* Spending for all vendors coming in managed by the finance committee.

* Follows the same process.

* Year one - all run by Board for initial trial

* All should have a title in the project based on an existing chain of trust.

* Year two - look for people interested in helping

#### Getting outside funding

* Need a relationship with an open source program office.

* Run it on behalf of -- they spend at our direction.

* No pay to play … need to trust the community as to what we want to spend.

* Build trust in initial year …

* Community fund …

    * E.g. CPanel wants to give $10K to sponsor people to their conference.

    * Use the same process for decisions as for spending direct money.

    * Transparency of multiple supporters shows diversity.

#### Equipment budget

* Solve problems the Board identifies

    * E.g. signing for SIGs

    * Strategic and tactical 

* Oversight of the Infra Team …

* Putting an annual plan together

* Keep a 10% slush to cover all of above

#### Credit Suisse

* Sponsoring millions in EOL hardware for suitable charities and non-profits

* Sep 2017 is first set of kit coming available

* Get CentOS running on the laptops given away

* How should CentOS Project be involved?

* Can we use any of that hardware?

#### Actions

* Full process write-up.

    * Define what community means in this context.

    * Process to be public.

    * By 1 March.

* Pick the finance committee.

### Advisory capacity (Board)

* Getting advice from:

    * Representative of each Team about running the Project.

    * From a specific user / audience?

    * Who are using CentOS, maybe we can help make things better for them, then we get a voice into that community.

    * Senior enough to have influence in that group and able to represent.

* What can they do?

    * Come from existing contributors

    * Provide wider perspective

* What does it mean to be on the Advisory Board?

    * Provide advice to the executive leadership

    * Examples

        * Linux Foundation groups have an exec board, then a technical committee and community committee to advise.

* Proposal:

    * Pick two areas, e.g.:

        * VoIP

        * High Energy Physics

    * Identify four people in each area

    * Arrange a monthly communication channel with those people and an identified CentOS person, with Board members involved.

    * Ask Leslie Hawthorn to facilitate and manage the process.

    * Each Board member identifies two areas of personal interest

    * Two Board members research the areas to find people to be recommended

    * Advisory Board is not a for-life thing, some privilege to be there

    * Articulate the process publicly

### Metrics for SIGs

### Infra SIG & Fabian as Chair