Blame meetings/2016/2016-11-11.md

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# Board minutes 2016-11-11
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## Attendees
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* Jim Perrin
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* Fabian Arrotin
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* Johnny Hughes
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* Mike McLean
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* Ralph Angenendt
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* Tru Huynh
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* Karsten Wade
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* Karanbir Singh
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##Quorum achieved.
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## Agenda & notes
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### Budget
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#### Do we want to have the Board manage part of the budget from OSAS/RH?
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* Yes, on a year-over-year evolution of how things are managed.
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* It’s RH money run on behalf of ...
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#### What do we want to make public?
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* Spending for community travel
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* Swag & support provided out to community events directly
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* Constraints on paying people back
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* First year -- PayPal only, receipts require
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* Budget limit per number of people, e.g. $150 for 50 people, etc.
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* SIGs
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    * Community SIG leads …
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    * Cover up to $X of travel
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    * May cover some of RH expenses …
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    * Talk to management
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    * Cover up to $X of travel
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* What is the definition of community in this context?
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    * Contributors from a vendor are still a community, but their employer should see the value of sending that person.
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    * Contributors from a project sponsored/run by a foundation should be able to find a way of sending a person.
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    * Contributors on own time & dime, should find a way to sponsor and support from project as much as possible.
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#### Process
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* Need a write-up.
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* Three people with at least one Board member to oversee budget management, can do in Year One.
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* Dollar amount to take to the Board for approval.
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* Spending for all vendors coming in managed by the finance committee.
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* Follows the same process.
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* Year one - all run by Board for initial trial
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* All should have a title in the project based on an existing chain of trust.
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* Year two - look for people interested in helping
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#### Getting outside funding
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* Need a relationship with an open source program office.
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* Run it on behalf of -- they spend at our direction.
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* No pay to play … need to trust the community as to what we want to spend.
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* Build trust in initial year …
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* Community fund …
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    * E.g. CPanel wants to give $10K to sponsor people to their conference.
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    * Use the same process for decisions as for spending direct money.
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    * Transparency of multiple supporters shows diversity.
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#### Equipment budget
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* Solve problems the Board identifies
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    * E.g. signing for SIGs
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    * Strategic and tactical 
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* Oversight of the Infra Team …
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* Putting an annual plan together
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* Keep a 10% slush to cover all of above
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#### Credit Suisse
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* Sponsoring millions in EOL hardware for suitable charities and non-profits
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* Sep 2017 is first set of kit coming available
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* Get CentOS running on the laptops given away
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* How should CentOS Project be involved?
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* Can we use any of that hardware?
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#### Actions
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* Full process write-up.
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    * Define what community means in this context.
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    * Process to be public.
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    * By 1 March.
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* Pick the finance committee.
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### Advisory capacity (Board)
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* Getting advice from:
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    * Representative of each Team about running the Project.
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    * From a specific user / audience?
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    * Who are using CentOS, maybe we can help make things better for them, then we get a voice into that community.
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    * Senior enough to have influence in that group and able to represent.
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* What can they do?
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    * Come from existing contributors
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    * Provide wider perspective
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* What does it mean to be on the Advisory Board?
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    * Provide advice to the executive leadership
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    * Examples
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        * Linux Foundation groups have an exec board, then a technical committee and community committee to advise.
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* Proposal:
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    * Pick two areas, e.g.:
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        * VoIP
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        * High Energy Physics
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    * Identify four people in each area
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    * Arrange a monthly communication channel with those people and an identified CentOS person, with Board members involved.
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    * Ask Leslie Hawthorn to facilitate and manage the process.
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    * Each Board member identifies two areas of personal interest
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    * Two Board members research the areas to find people to be recommended
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    * Advisory Board is not a for-life thing, some privilege to be there
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    * Articulate the process publicly
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### Metrics for SIGs
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### Infra SIG & Fabian as Chair
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