# Board minutes 2016-11-11

## Attendees

* Jim Perrin

* Fabian Arrotin

* Johnny Hughes

* Mike McLean

* Ralph Angenendt

* Tru Huynh

* Karsten Wade

* Karanbir Singh

##Quorum achieved.

## Agenda & notes

### Budget

#### Do we want to have the Board manage part of the budget from OSAS/RH?

Yes, on a year-over-year evolution of how things are managed.

It’s RH money run on behalf of ...

#### What do we want to make public?

Spending for community travel

Swag & support provided out to community events directly

Constraints on paying people back

First year -- PayPal only, receipts require

Budget limit per number of people, e.g. $150 for 50 people, etc.

SIGs

Community SIG leads …

Cover up to $X of travel

May cover some of RH expenses …

Talk to management

Cover up to $X of travel

What is the definition of community in this context?

Contributors from a vendor are still a community, but their employer should see the value of sending that person.

Contributors from a project sponsored/run by a foundation should be able to find a way of sending a person.

Contributors on own time & dime, should find a way to sponsor and support from project as much as possible.

#### Process

Need a write-up.

Three people with at least one Board member to oversee budget management, can do in Year One.

Dollar amount to take to the Board for approval.

Spending for all vendors coming in managed by the finance committee.

Follows the same process.

Year one - all run by Board for initial trial

All should have a title in the project based on an existing chain of trust.

Year two - look for people interested in helping

#### Getting outside funding

Need a relationship with an open source program office.

Run it on behalf of -- they spend at our direction.

No pay to play … need to trust the community as to what we want to spend.

Build trust in initial year …

Community fund …

E.g. CPanel wants to give $10K to sponsor people to their conference.

Use the same process for decisions as for spending direct money.

Transparency of multiple supporters shows diversity.

#### Equipment budget

Solve problems the Board identifies

E.g. signing for SIGs

Strategic and tactical 

Oversight of the Infra Team …

Putting an annual plan together

Keep a 10% slush to cover all of above

#### Credit Suisse

Sponsoring millions in EOL hardware for suitable charities and non-profits

Sep 2017 is first set of kit coming available

Get CentOS running on the laptops given away

How should CentOS Project be involved?

Can we use any of that hardware?

#### Actions

Full process write-up.

Define what community means in this context.

Process to be public.

By 1 March.

Pick the finance committee.

### Advisory capacity (Board)

Getting advice from:

Representative of each Team about running the Project.

From a specific user / audience?

Who are using CentOS, maybe we can help make things better for them, then we get a voice into that community.

Senior enough to have influence in that group and able to represent.

What can they do?

Come from existing contributors

Provide wider perspective

What does it mean to be on the Advisory Board?

Provide advice to the executive leadership

Examples

Linux Foundation groups have an exec board, then a technical committee and community committee to advise.

Proposal:

Pick two areas, e.g.:

VoIP

High Energy Physics

Identify four people in each area

Arrange a monthly communication channel with those people and an identified CentOS person, with Board members involved.

Ask Leslie Hawthorn to facilitate and manage the process.

Each Board member identifies two areas of personal interest

Two Board members research the areas to find people to be recommended

Advisory Board is not a for-life thing, some privilege to be there

Articulate the process publicly

### Metrics for SIGs

### Infra SIG & Fabian as Chair